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Office Manager Job Description

What Does an Office Manager Do?

An office manager is responsible for overseeing the administrative activities of an office, including handling customer inquiries, managing employee schedules, and managing office supplies. They are also responsible for maintaining office systems and procedures, as well as providing general administrative support to the organisation.

Office Manager Job Description Example

Denver Accounting Solutions is a vibrant and growing accounting firm in Denver, Colorado. We are seeking a skilled and motivated individual to fill the position of Office Manager. In this role, you will oversee the daily operations of our office and ensure a smooth, productive working environment that enables us to service our clients with the highest level of quality.

Duties and Responsibilities:

Assist in the onboarding and management of employees
Oversee the daily office operations and ensure the smooth running of all administrative processes
Develop and implement office policies and procedures
Handle basic bookkeeping duties
Maintain records of office expenses, equipment, and petty cash
Ensure the office is adequately stocked with supplies and materials
Monitor inventory of office supplies and order new materials as needed
Monitor and manage office operations and maintenance of equipment
Liaise with vendors and service providers as needed
Handle correspondence and schedule appointments
Greet and direct visitors
Serve as the primary contact for phone and email inquiries
Maintain a safe and neat office environment

Work Hours and Benefits:

This is a full-time, salaried position with competitive pay and excellent benefits, including health insurance, vacation days, and a retirement plan. This position will require a 40 hour workweek primarily between Monday through Friday.

Qualifications:

Proven experience as a team manager or office administrator
Solid understanding of office management procedures
Proficiency in MS Office Suite, accounting software, and database systems
Excellent interpersonal and communication skills
Detail-oriented and efficient with a strong sense of urgency
Ability to prioritize tasks and handle multiple assignments
Demonstrated leadership skills and the ability to work effectively with Office Managers

Training and Education:

A bachelor’s degree in business, accounting, or an equivalent field is preferred, but not required. Previous experience in a similar role is preferred.

If you meet these qualifications and have the drive and enthusiasm to help our office run smoothly, we want to hear from you. Please submit your resume for consideration. We look forward to meeting you!

What to Include on an Office Manager Resume or Job Posting

Common office manager responsibilities

Overseeing daily operations of the office
Managing office staff and delegating tasks
Developing and implementing office policies and procedures
Ensuring compliance with applicable laws and regulations
Managing office budgets and expenses
Coordinating meetings and events
Maintaining office supplies and equipment
Developing and maintaining filing systems
Handling customer inquiries and complaints
Assisting with recruitment and onboarding of new staff

Qualities & traits

Leadership: An office manager should be able to lead and motivate their team to achieve the best results.
Communication: An office manager should be able to effectively communicate with their team, as well as with other departments and external stakeholders.
Organizational Skills: An office manager should be able to stay organized and prioritize tasks.
Problem-Solving: An office manager should be able to think critically and come up with creative solutions to problems.
Time Management: An office manager should be able to manage their time and the time of their team effectively.
Interpersonal Skills: An office manager should have strong interpersonal skills in order to build relationships with their team and other departments.
Adaptability: An office manager should be able to adapt to changing circumstances and new challenges.
Attention to Detail: An office manager should be detail-oriented in order to ensure accuracy and quality in their work.

What a typical day looks like for an office manager

An office manager's daily responsibilities may vary depending on the specific needs of a company, but they generally include overseeing the day-to-day operations of the office such as scheduling, budgeting, and payroll. They also may need to recruit and train new staff, manage information systems, coordinate meetings and events, and adhere to established policies. Other common duties may include ordering supplies, updating databases, and providing customer service/support. This multitasking job requires excellent organization and communication skills in order to ensure the smooth running of the office.

Compatible jobs and work history

Office managers play an integral role in the functioning of any organization, managing the day-to-day operations of the office and ensuring that it runs smoothly and efficiently. While formal experience as an office manager may be beneficial, there are many other job titles and experiences that could be transferable to the role. Depending on the particular office manager duties and responsibilities, potential candidates with similar job titles and skill sets from other industries may be suitable.

Compatible job titles may include:

Administrative Assistant
Executive Assistant
Customer Service Representative
Office Clerk
Operations Manager
Project Manager
Business Manager
Financial Analyst
Human Resources Manager
Facilities Manager

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